Joint Legislative Audit & Review Committee

HOW TO REPORT PUBLIC RECORDS DATA



Public Records Reporting System | Reporting Instructions

ABOUT PUBLIC RECORDS REPORTING


Do I have to report?

RCW 40.14.026 requires agencies with public records costs that exceed $100,000 to report to the Joint Legislative Audit and Review Committee (JLARC) on a variety of performance metrics including information on cost, staff time, and response time. JLARC has developed an online reporting tool to collect the performance metrics data.

You can still report if your agency does not spend over $100,000 on public records costs.

If your agency does not wish to report, JLARC encourages every agency to log into the reporting system and tell us that your agency did not meet the $100,000 reporting threshold.

Further guidance on the performance metrics can be found in the agency guidance document.

NOTIFICATIONS & UPDATES



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Recent Updates

August 6, 2019

JLARC Public Records deadline extended to August 28, 2019.

Thank you to all the agencies that submitted both reports and/or their reporting statuses to JLARC. JLARC has had communications with multiple entities who were unaware of the reporting requirements and asked for extra time to complete reporting.

As such, the public records reporting system has reopened to accept reporting until August 28, 2019.

JLARC is encouraging agencies that have not yet reported to do so now.

If your agency has not already done so, please submit your report and/or reporting status to the Joint Legislative Audit & Review Committee by August 28, 2019, by logging into the reporting site.


June 4, 2019

The JLARC Public Records reporting system is now open for 2018 reporting.

The 2019 Legislature passed Engrossed Substitute House Bill (ESHB) 1667 that altered the metrics to be collected for reporting on calendar year 2018 data. The bill was passed on the last day of the session and signed into law on May 13. It removed three metrics and simplified several others. It added one new data point for 2018. It appears the intent of the Legislature was to reduce some of the reporting burden from the original legislation.

There is some inconsistency in the agency reporting date compared to the effective date of the legislation. As a result, JLARC staff are extending the reporting deadline to August 1, 2019.

2018 reporting will close on August 1, 2019.

For further information on the changes and reporting instructions are available on the JLARC website and below.

May 28, 2019

The guidance and revision documents have been updated to reflect 2019 legislative changes to the data collection metrics.


January 22, 2019

The 2017 Public Records Reporting briefing report was republished on 1/22/2019 to correct for a software calculation error related to data for metric 3:

  • The percent of requests closed within five days, statewide, is corrected to 56% (from 61%).
  • The percent of requests with estimates beyond five days, statewide, is corrected to 35% (from 41%).

The re-published briefing report can be found at the link below.

2017 Public Records Briefing Report