Joint Legislative Audit & Review Committee

HOW TO REPORT PUBLIC RECORDS DATA



Public Records Reporting System | Reporting Instructions

ABOUT PUBLIC RECORDS REPORTING


Do I have to report?

RCW 40.14.026 requires agencies with public records costs that exceed $100,000 to report to the Joint Legislative Audit and Review Committee (JLARC) on a variety of performance metrics including information on cost, staff time, and response time. JLARC has developed an online reporting tool to collect the performance metrics data.

You can still report if your agency does not spend over $100,000 on public records costs.

If your agency does not wish to report, JLARC encourages every agency to log into the reporting system and tell us that your agency did not meet the $100,000 reporting threshold.

Further guidance on the performance metrics can be found in the agency guidance document.

NOTIFICATIONS & UPDATES



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Recent Updates

January 22, 2019

The 2017 Public Records Reporting briefing report was republished on 1/22/2019 to correct for a software calculation error related to data for metric 3:

  • The percent of requests closed within five days, statewide, is corrected to 56% (from 61%).
  • The percent of requests with estimates beyond five days, statewide, is corrected to 35% (from 41%).

The re-published briefing report can be found at the link below.

2017 Public Records Briefing Report


January 7, 2019

JLARC staff have published a Public Records Briefing Report. This report includes context about the data collection process and provides highlights of statewide data, including interactive dashboards of the data reported by agencies. The report features all data submitted by agencies for the 2017 reporting period. Please note that the statutory deadline for reporting has passed and no further changes may be made to the data. Data collection for the 2018 reporting period will begin in spring 2019.

Previous Updates

October 18, 2018

The complete public records data reported by agencies through JLARC’s Public Records Data Collection System is now available.

JLARC staff compiled and formatted all data submitted by agencies for the 2017 reporting period. Please note that the statutory deadline for reporting has passed and no further changes may be made to the data. JLARC staff are currently preparing a formal report of the public records data. This report will include context about the data collection process and highlight statewide data. That report will be released to the Legislature and public in January 2019.