Joint Legislative Audit & Review Committee

HOW TO REPORT PUBLIC RECORDS DATA



Public Records Reporting System | Reporting Instructions

ABOUT PUBLIC RECORDS REPORTING


Do I have to report?

RCW 40.14.026 requires agencies with public records costs that exceed $100,000 to report to the Joint Legislative Audit and Review Committee (JLARC) on a variety of performance metrics including information on cost, staff time, and response time. JLARC has developed an online reporting tool to collect the performance metrics data.

You can still report if your agency does not spend over $100,000 on public records costs.

If your agency does not wish to report, JLARC encourages every agency to log into the reporting system and tell us that your agency did not meet the $100,000 reporting threshold.

Further guidance on the performance metrics can be found in the agency guidance document.

NOTIFICATIONS & UPDATES



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Recent Updates

March 2021

JLARC Public Records data collection reporting system will open in May 2021.​


November 4​, 2020


The 2019 public records data reported by agencies through JLARC’s Public Records Data Collection System is available through this link. JLARC staff compiled and formatted data submitted by agencies for the 2019 reporting period. Please note that the statutory deadline for reporting has passed and no further changes may be made to the data.​

JLARC staff are currently preparing a formal report of the public records data. This report will include context about the data collection process and highlight statewide data. That report will be released to the Legislature and public in January 2021.

​ If you have any questions, please contact Ashley Elliott at ashley.elliott@leg.wa.gov or 360-786-5286.​



September 2, 2020

The public records reporting system deadline has been extended until Friday, September 25, 2020 for 2019 reporting. Reporting is due by September 25, 2020.


April 8, 2020

The public records reporting system is now open for 2019 reporting. Reporting is due by September 1, 2020.

April 1, 2020

In light of the current public health issues, JLARC staff are extending the July 1 reporting deadline for 2019 public records metrics to September 1, 2020.

JLARC staff anticipate opening the reporting system mid-April 2020. An email will be sent when the system is open for 2019 reporting.

January 1, 2020

JLARC Public Records data collection reporting system will open in April 2020.